Lack of You Attitude

Having “you attitude” means putting the reader first – literally and figuratively. When an email subject line says, “We found these scholarships for you,” good copywriters cringe. Readers don’t care that the sender found scholarships; readers only care that new scholarships await. Start with the “you,” then include the “we,” but only if you have to.

The CEO of Netflix would have done well to learn this lesson before sending his infamous email, which used the words “we” and “I” many more times than necessary, thereby showing a clear disinterest in the opinions, cares and desires of his readers/customers.

Misleading Content

Unkept promises are annoying to more than just copywriters, but for those of us who have experienced first-hand how much effort it takes to be accurate – interviewing various team members, emailing drafts to the legal team, researching online, etc. – it especially gets under our skin. Why do we have to do the hard work when other writers can just phone it in? Why must we work hard for accuracy when they can get away with misleading content? And just to clarify, unfulfilled promises are not reserved for spammers vowing to enlarge your genitalia or sell you a designer watch for 1/12 the price. Plenty of “legit” businesses lie to us every day, too.

Spoken Puns Awkwardly Used in Writing

Red Lobster’s “We sea food differently” campaign is clever and sounds great when you hear someone say it, but when you “sea” it, it just looks like a typo. Some things work when spoken but not when read. It’s the nature of the beast. Good writers need to understand that and be willing to kill their darlings (a.k.a. reject awesome concepts) when they don’t meet a high standard of excellence.

Copy That Tries Too Hard

If a friend who tries too hard is annoying, then it’s logical that “tries too hard” copy would be just as grating. “Small is now huge,” claims a new ad campaign for the Nikon 1 camera. Is it really or are you just trying to blow my mind by being clever?

When Microsoft and Yahoo! launched Bing in 2009, I felt the same way. From my perspective, savvy marketers sat in a room and concepted a search engine name specially designed to be hip, cool and just a touch out-of-the-ordinary. No thanks. Today I use Bing occasionally (their airfare price predictor is undeniably cool), but I still dislike the name.

Unwarranted & Poorly Executed Change

When a store gets remodeled, most people are happy with the new version, but when it comes to rebranding, the public doesn’t always feel the same. For me, one of the most pet-peeve-inspiring examples of this was when San Francisco Bay Area’s public transit agencies decided to rename their re-loadable cards from “TransLink” – a sensible name that people had been using for years during the testing phase – to “Clipper.” Thousands of dollars were likely spent on rebranding, and thousands more to reprint signs and machines. And for what? So we could compare our transit agencies to fast-sailing ships from the 19th century?

What are your top copywriting pet peeves? Let me know in the comments!

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Know Thy Features and Benefits (article + quiz!)

1. Semicolons: It may seem counterintuitive to be thankful for this oft-misused punctuation, but without them, what would we complain about? Semicolons give us many opportunities to bask in our superior grammatical knowledge.

2. Rhyme: Without getting too cheesy, let’s just say that to rhyme is sublime. Oops, I guess I got a little cheesy there, but that doesn’t change the fact that we use rhyme to make people smile, including ourselves. And isn’t making people smile simply wonderful?

3. Numbers: Digits aren’t just for mathematicians. Having specific stats can make content more memorable. They also stand out in a crowd of letters, making it easier to catch the viewer’s attention.

4. Exclamation Points: Sure, these can be annoying if overused! Case in point! Right now! But exclamation points are also awesome because they are an easy and surefire way to express happiness and excitement.

5. Puns: Where oh where would we be without one-liners and wordplay? Puns are like copywriting drugs. Get your daily dose here.

6. Bulleted Lists: Do I really need to explain this one? Bulleted lists are our saviors when we need to convey a lot of information in a small space. They also make it easier for people to read and comprehend information. Bulleted lists are simply amazing.

7. You: Copywriters should be thankful to our readers. Without you, we wouldn’t get paid, have jobs, or have a professional purpose. So, thanks!

8. “You”: In addition to you, my reader – thanks again, by the way! – the word “you” is also worthy of our gratitude. Being able to talk directly to readers is essential for creating a connection and conveying information.

9. CTAs: Calls to action are what makes copywriting effective, especially in an online environment. More than being thankful, we should almost bow down to these copywriting powerhouses. We’re not worthy! We’re not worthy!

10. Collaborators: From graphic designers to product managers, copywriters couldn’t do what we do without a little help from our friends. Plus, a really good collaborator is worth more than ten mediocre ones, so we should be especially thankful when we’ve snagged a good one. To all the copywriting friends out there, thank you for all your help – yesterday, today, and tomorrow.

What other things should copywriters be thankful for? Let me know in the comments!

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How to Recover from an “Oops” Moment

One of the challenges about “oops” recovery is that there is no “one size fits all” solution. What works for one scenario may not work for another, so no matter how many tips you read, it will still be up to you to use your own critical reasoning skills and on-your-feet thinking to get out of the snafu. Which leads me to the first tip…

Stay Calm

Nothing makes an “oops” moment worse than freaking out. Overreacting also has a tendency to create new missteps, at which point you’ll have to recover from two mistakes. Not worth it!

Consider Doing Nothing

Laughter may be the best medicine in theory, but in practice silence has a lot to offer, too. Imagine mistyping the word “clip” while your computer screen is being projected in front of your boss, an employee, and several other, mostly male, colleagues. Yes, this happened to me. I quickly erased the “t” and replaced it with a “p,” but not before everyone saw the four-letter word I’d originally typed. And you know what I did? Nothing. And you know what happened? The meeting continued, uninterrupted.

Say, “Let me get back to you.”

Rarely is it a problem to ask for more time. And if you can connect your need for more time with a reason – such as running the numbers, asking a knowledgable expert, or finding the exact quote requested – then your audience is even more likely to understand your request and might even appreciate your thoroughness. Just remember to actually follow up with the answer. Dropping the ball looks much worse than not knowing in the first place.

Apologize Once, Then Move On

An apology isn’t always needed, but if you’re going to give one, give it quickly and then get back to business. Don’t try to overcompensate by apologizing profusely. Too many apologies will only make everyone feel awkward and make the entire experience last longer. And you know what happens when an “oops” moment turns into an “oops” minute? It becomes more memorable, and not in a good way.

Change Your Proposal

Only experts should attempt this tip because it can be risky to change your proposal on the fly. If you’re a candidate like Rick Perry, your website lists your platform and if you make knee-jerk adjustments, you could be seen as a flip-flopper. On the other hand, if you’re speaking candidly or aren’t being recorded, you might be able to simply change your original intentions: “Oh, did I say I’d close three agencies? Actually, I only want to close two.” Of course, you have to be willing to actually stick with the new direction – hence the riskiness of this approach.

What are your tips for recovering from an “oops” moment? Share them in the comments below!

Note of thanks: Ty Martin helped inspire this post and contributed to many of the ideas herein. Ty is a search media maven with more than six years’ experience charming executives and clients alike. His current title is Senior Associate Director of Media Insights at iCrossing.

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In Fantasy Land, a good idea will “speak for itself,” but in the real world you should realize that an idea can’t talk or even be seen. When telling someone – your boss, the CEO, etc – about your snazzy new idea, the words you choose will affect his or her understanding and feelings, positive or negative, about what you’re offering up.

When shaping your pitch, try these tactics to win buy-in and get your idea on the radar and at the top of the priority list.

Conduct a Survey or Test

You probably don’t have the resources to do massive market research, but if you can break down the basics of your idea and figure out a way to survey friends, users, or potential customers about it or some aspect of it, the strength of the results will go a long way in solidifying your case.

If part of your concept can be A/B tested in an email or landing page, having those results will also strengthen your case and prove that the potential is there.

Compare Your Idea to Similar Ideas That Have Been Successful

You’ve probably heard about movie pitches where someone says, “It’s like Charlie’s Angels but with guys!” or “It’s The Hangover with senior citizens!” Screenwriters connect their concepts with prior successes because doing so makes their idea seem less risky. Ideas in business are the same; less risky is a good thing. Your idea should sound like a sure thing, not a weekend adventure in Vegas.

Do Your Research

Are other companies doing what you suggest? What were their results like? What else is going on in the market? By proving that you know what’s going on, you also prove that you know what you’re talking about and that your ideas can be trusted.

For example, if your idea has a Apple/Siri tie-in, it’s likely to win major press coverage if you announce it soon. Gather stats on the number of Siri-related news stories in the past few weeks and cite your findings as justification that your idea is a smart investment.

Support Other People’s Ideas

When you support the ideas of others, they will be more likely to support your ideas. It’s that simple.

It’s important to note, however, that “support” doesn’t necessarily mean shouting from the rooftops. Offering to lend an ear is support in and of itself. Of course, if the idea is stellar, then you should champion it, but if it’s not, then giving your opinion and some constructive critique can also be helpful. And remember, when giving your opinion – especially a negative opinion – always take care with your language and word choice. If you’re wrong and the idea is a home run, you may regret what you said.

Work On Your Elevator Pitch

Most good ideas can be quickly and easily summarized for a knowledgeable audience. Notice how I wrote “knowledgeable”? Your grandmother doesn’t need to be your test audience, especially if your “big idea” involves semi-conductors or, say, Twitter. But when speaking to a peer or an industry insider, you should be able to explain the main tenants of your idea and its selling points in a few sentences or less.

As I wrote in a previous post, knowing how to tease out the most important info also helps build your credibility because it demonstrates that you’re willing to put your audience’s interests first.

Good pitches are generally short, memorable, and address listeners’ top questions. Does your pitch do all three?

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As is clear from posts like Top 10 Funniest Questions to Ask Siri, consumers love to have fun with Siri, and it’s not like Siri is a lone case. Plenty of other apps and products have little or no usage beyond fun, so it’s not a bad idea to prepare yourself for the reality that people may want to get silly with your product.

The “Pull My Finger” app helps further the point. Initially rejected by Apple for “limited utility,” “Pull My Finger” was approved in 2008 and immediately started raking in the cash – more than 50,000 downloads in one week, according to Wikipedia. And with Apple taking 30% off the top of every sale, it seems like investing in farty fun wasn’t a bad idea after all.

Still skeptical? Here’s another example. Perhaps you’ve heard of Twitter? It’s kind of popular these days, but early on, some people complained that Twitter wasn’t “useful.” Twitter’s response: “Well, neither is ice cream. Should we ban ice cream and all joy?”

Names Matter

If you’re in the know, then you probably realize that Siri was purchased by Apple in 2010 and came ready-made with a name. That said, Apple likely could have renamed their personal helper iAssistant or some other iVariation. But they didn’t, and that was a brilliant choice.

If Apple had released iAssistant, do you think we’d have such widespread media focus on it? Would we have YouTube duets and headlines like “Siri Is One Funny Lady”? When Apple kept Siri’s human name, it subtly told customers how to treat it: like a person, and that’s just what people have done.

A Woman’s Voice Is More Soothing than a Man’s

According to a CNN report, scientific studies have shown that people, on average, find a woman’s voice more pleasing than a man’s. Siri isn’t the first gadget to take advantage of this brain phenomenon, but it’s a nice reminder of it.

This principle of “man versus woman” can be applied to more than just voices. During A/B tests, for example, I’ve found that images of men sometimes outperform images of women even when the core audience is female (and vice versa).

Any more lessons from Siri? Share your ideas below!

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Now it’s your turn to become a features and benefits expert. Read on, learn fast, then take the quiz to show off your new know-how.

The Basics

FEATURES are what your product is, the product’s essence as well as its components.

ENHANCED FEATURES are any elaboration on a feature by use of superlatives or by figuring out what the feature does when in use. The term “enhanced features” isn’t something you’ll find in many textbooks or elsewhere on the web, but having this extra category will help clarify some things. Trust me.

BENEFITS are how your product makes customers’ lives better. You can also think about benefits as “results.”

EXAMPLES:

Feature: Voice-activated dialing.
Enhanced Feature: You can operate your cell phone hands-free while driving.
Benefit: You won’t get in a car accident.

Feature: Weekly emails highlighting marketing blog posts from the past week.
Enhanced Feature: Free marketing tips, direct to your inbox.
Benefit: Sound smarter at your next job interview, and land the job!

Feature: Sherpa fleece lining.
Enhanced Feature: Feels soft and cozy.
Benefit: You’ll stay warm when the temperature drops.

Making Features More Exciting

As you saw in the above examples, features can be enhanced with the addition of descriptors such as “soft and cozy.” You can also try bolder options like “lightning fast” or “the best on the market.”

Playing with language or referring to multiple features at once can also help up the excitement quotient. This example does just that; it’s from Apple, and it’s about the iMac: “Power and Performance. Beautifully packaged.” When you look past the dramatic language, you see that Apple is highlighting the quality of its processors and the aesthetics of its design: features, plain and simple.

How to Find Your Product’s Benefits

Figuring out a product’s benefits can be tough because it requires knowing your audience and thinking critically about how your product will serve them.

Let’s say you’re selling an extremely high resolution computer monitor. Who is the audience? Presume there are two markets: consumers for home use and hospitals/medical facilities for professional use. The benefits will be different for each.

Start with your consumer market. Let’s say it’s mostly techie geeks who always want the latest and greatest, and their primary use for the monitor will be watching movies. The benefits, therefore, should play to these desires by emphasizing that the owner will be the envy of his or her friends, will enjoy movies more, and be happier overall.

Now let’s tackle the medial B2B (Business to Business) audience. Let’s assume that doctors will use these monitors during endoscopic procedures such as colonoscopies and endodontic surgeries. If the doctor can get a crisper, clearer view, then he or she will be more likely to catch potential dangers, remove the entire tumor, or be successful, whatever the goal. The benefit, therefore, should speak to improved patient outcomes and possible money savings due to a reduced risk of lawsuits.

Are You Blown Away?

For many of you, this is likely a new way to think about features and benefits. In the past, you may have stopped at the “enhanced feature” stage and not pushed further to really figure out how your product or service enhances the customer’s life.

If you haven’t thought about benefits before, don’t worry. First, product features are important, too, so there’s nothing wrong with highlighting them. Second, nothing’s stopping you from revising your presentations, editing your website, and updating your ads to let customers know how you might help improve their lives.

Quiz Time!

Take this short quiz to see if you know what’s up when it comes to features and benefits.

Start the Quiz!

Note: These are real-world examples taken from actual websites, so features and benefits are often mixed together. In the case where both are mentioned, it’s still a benefit, so be sure to treat it as such.

Tweet that you passed!

If you’re skeptical about my claim that many people don’t believe Facebook’s promise, just look at the chain post that spread like wildfire a few days ago:

FACEBOOK JUST RELEASED THEIR PRICE GRID FOR MEMBERSHIP. $9.99 PER MONTH FOR GOLD MEMBER SERVICES, $6.99 PER MONTH FOR SILVER MEMBER SERVICES, $3.99 PER MONTH FOR BRONZE MEMBER SERVICES, FREE IF YOU COPY AND PASTE THIS MESSAGE…

That hoax wasn’t a stand-alone incident, either. According to Snopes.com, rumors of Facebook charging have flared up every few months since late 2009.

In response, the company has repeated their “It’s free and always will be” pledge, but to my eyes that promise is not as clear as one might think.

When Facebook says, “It’s free,” what exactly is “it”? Is “it” our personal profile, our status updates, our links to connections, our social games or one of the other million and a half services Facebook provides? When it comes to promises like this, it’s often future lawyers that will fight for meaning and with a word like “it,” Facebook has the advantage.

When you read Facebook’s terms and conditions, you’ll see a few indications that charging for services that we currently see as inherent is open to possibility. For example, mobile is “currently” provided for free.

Screenshot of Facebook Terms and Conditions

What’s more, as we recently learned from Netflix, just because Facebook’s many services are under a single umbrella today doesn’t mean they’ll stay that way tomorrow. And when tomorrow comes, perhaps the new “Facegames” company will require a $2.99 monthly membership fee.

Now I’m not saying that Facebook will charge you. Spinning off Facebook gaming apps today would be like cutting off Facebook’s arm and then expecting it to take dictation. But if you imagine five, ten or twenty years down the road, you realize that Facebook may not be on top – may not even be in the running – and would need major cash to afford to store your long history of updates. Or maybe Facebook will be public and thereby subject to the collective greed of anonymous shareholders.

If you’re skeptical, then I’m sorry to say that you’re also naïve. In The Art of the Steal, Albert Barnes’ seemingly ironclad will is eroded slowly as its board creates excuse after excuse to violate nearly every clause. What’s more, as we’ve witnessed during the financial crisis, the government is very willing to forgive transgressions much more extreme than a small promise like Facebook’s.

So now that I’ve convinced you that Facebook could start charging, let me throw out a new argument. From a business perspective, Facebook won’t charge the average user – not now and not for a long time.

Whether that original promise was made out of ignorance and chutzpah or business savvy, I’ll never know, but what’s clear is that charging users would not only mean bad PR and bad mojo, but it would also mean the loss of millions of users and an open door for Facebook’s competition. Your personal data and traffic are Facebook’s top assets, so to put those in jeopardy would be a colossal mistake.

But before you start cheering, let me add that getting charged by a website like Facebook isn’t necessarily a negative. Currently Facebook’s priorities are split between creating an optimal user experience and improving their revenue opportunities. Better targeting for display ads is better for Facebook and kind of better for you, but like the new Timeline user interface is good for you. Now imagine a future where Facebook is primarily a paid service. In that future, a larger percentage of the company’s focus would be devoted to keeping users, which would mean constant innovation and improvement to the user experience.

In the end, I’m skeptical whether Facebook’s pledge and others like it are beneficial or whether they even matter at all.

On the one hand, I commend Facebook for making the kind of vow users dream of but rarely receive. On the other hand, many users either don’t remember it or don’t believe it. Like so many others who have been burned by corporations again and again in the name of profit, I’m skeptical and am ultimately only convinced that Facebook will hold true to its word because it’s word is in the company’s long-term best interest.

Do you think Facebook will charge one day? Let me know in the comments!

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A/B Testing Done Right

Are you testing yet? (If not, you should be.) Are you getting the most out of your tests? Read on for quick tips on A/B testing the right way.

Tip #1: Only One Variable, Please

“15 Items or Less” may work at Trader Joe’s, but it’s not good for testing. Granted, sometimes you want to study more than one variable, but unless you’re overhauling the site or rebranding, you shouldn’t do it.

The reason for my stern warning is that if you’ve tested subject line, photo, headline, and layout all at once, then how do you know which variable had the greatest impact?

This type of “too much of a good thing” experimentation also tends to lead to sweeping generalizations that all elements in the test are equally responsible for the variation’s success or failure. Obviously that’s untrue and it simply means you must test again, which begs the question: why not just do it right the first time?

Tip #2: Look at the Whole Funnel

I’m a big fan of whichtestwon.com, a cool site that offers a weekly A/B or multivariate test case. What makes the site cool is that it features a variety of tests (print, web, email) run by a wide cross-section of companies. What makes it slightly less exciting is that readers typically only see one statistic, which is good for a brief article, but bad for making business decisions.

To truly understand performance, you should be looking at a variety of numbers. Ideally your tracking codes will be monitored at every step of the process. If they’re not, well, maybe it’s time to change that.

Testing subject line and looking at open rate is a classic example of how marketers can take a myopic view. The subject line “Cheaper Than a Meal!” may get more people to open your message, but if your price point is too high, it may not generate as many orders as a version that’s upfront about your product’s cost.

Tip #3: Test Interesting Variables (and Test Them Again)

True, you can’t go wrong with a good subject line test, but don’t limit yourself to something so basic. You can also test things like photos, layout, benefit descriptions, and the size, shape and color of your call to action buttons.

Also don’t assume that just because something worked once or worked last year it will work again. Designs go in and out of fashion just like clothes, so it’s important to retest, lest you be caught wearing pastels when brights are all the rage.

Tip #4: Mix It Up With a Four-Way

Puns aside, a four-way test can help you get even more out of your testing. To conduct a four-way test, simply pick two independent variables and plan to test all of them. You can use a chart like this:

Four-ways are double the work of a basic A/B tests, and if you want accurate results, you’ll need a large audience. But if you’ve got the time and the audience, getting to test two independent variables at the same time – and getting reliable results – is pretty rad.

Tip #5: Dig Deeper for Answers

Probably the biggest mistake I’ve seen people make is to assume that the numbers tell the whole story. While data is essential, you may not have all of it. And when you dig deeper, a new story may reveal itself. Even though one email may have sold more widgets or garnered more downloads, if your tactics were shady, it may do long term damage to your brand. The lesser-performing message could also have unexpected value if it appeals to a different segment of your users.

Don’t feel boxed in by the statistics you have. Go with your gut and come up with new ways to test by segmenting your audience, soliciting feedback or simply coming up with new metrics to track.

What tips do you have when it comes to A/B testing? Share them below!

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And the most amazing part? This was supposed to be their improvement from how they announced the separation of DVD and streaming services a few months ago.

If you haven’t read the announcement yet, check it out here. Then let’s take the slip-ups one by one:

Blunder #1: It looks like SPAM!!!

Would you open an email from “Reed Hastings, Co-Fo…” with a subject line of “An Explanation and Some Reflections”? I wouldn’t.

The name is unfamiliar, his title is so long that most email clients cut it off at “Co-Fo…” or “Co-Founder…”, and the subject line sounds suspiciously personal, the kind of language an evil virus might use after it seizes control of someone’s computer and forwards itself to everyone that person has ever emailed.

Open it and you will experience the blue screen of death – no thanks!

Subject line and from name are the keys to a strong open rate, and Netflix failed on both accounts. For a simple fix, have the email originate from Netflix, a name recipients know and trust. For subject line, try something that shows excitement about what’s to come: DVD by Mail Will Be Better Than Ever. Or something that tells you what the content really is: More Info About Recent Changes to Netflix Streaming & DVD.

Blunder #2: It offers an apology that doesn’t really apologize.

Let’s read the opening apology paragraph closely:

It is clear from the feedback over the past two months that many members felt we lacked respect and humility in the way we announced the separation of DVD and streaming and the price changes. That was certainly not our intent, and I offer my sincere apology…

Notice what Netflix did there? Hastings only apologized for the fact that many members felt disrespected and perceived a lack of humility. It doesn’t even acknowledge that the method of announcement was flawed.

Reed Hastings and Netflix only seem to regret that people were unhappy – and they should regret that. But if they want to increase people’s happiness, the way to do it is through a real apology, not a half-hearted one.

Blunder #3: It’s WAY too long.

When it comes to time-wasting, Americans do a pretty good job already, so they don’t need you to do it for them by writing  an email that’s much longer than necessary. That’s why most commercial emails are short or picture-based.

Netflix, however, decided to go another way: 645 words and 13 paragraphs to basically say, “I’m sorry” and “Introducing Qwikster!”

If a similar message had come from a colleague, my response would have been “TLDR,” which stands for “Too Long, Didn’t Read.”

Blunder #4: It contains too Many “I” Statements.

Your challenge as a writer is to find out what the reader wants to know and focus on that, not on what “I the author” or “we the company” want to convey. This goes for content as well as language and sentence structure. Successful copywriters find ways to put the emphasis on “you” rather than “I” or “we.”

Here are just a few of the “I” statements and some suggestions for how they could be reworked:

I owe you an explanation. —> You deserve an explanation.

So here is what we are doing and why. —> Here’s what you can expect and why.

One improvement we will make at launch is to add a video games upgrade… —> When the site launches, you’ll also be able to receive video games…

Blunder #5: It puts too much emphasis on the negatives.

There’s always a downside, but if you want to keep customers, then you need to find a way to soften the blow. Suggest alternatives, sandwich it between positives or downplay it by putting the emphasis on related benefits.

Unfortunately, Netflix missed the mark when they included this gem:

A negative of the renaming and separation is that the Qwikster.com and Netflix.com websites will not be integrated.

Not only did that sentence fall at the end of a paragraph, but Netflix actually used the word “negative” – not smart. Here’s how you can take a sentence like that and turn it around:

As you may have guessed, the Qwikster.com and Netflix.com websites will not be integrated, but we’ll make it easy for you to transfer your existing DVD queue when the time comes. Also, maintaining and updating your queue will be easier than ever on the new site.

When it comes right down to it, there’s very little this message got right in terms of email marketing or copywriting. It was a disaster from start to finish, and the majority of news coverage has confirmed as much. But the good news is that there’s much to learn from Netflix’s mistakes. So take head and don’t follow Netflix’s bad example.

Now that you’ve learned some basics, find out how to write with credibility or uncover the copywriter’s secret weapon.

So are you ready for the magic? I’ll give you a hint: red zigzag underlines. That’s right, I’m talking about spell check.

“Oh, I already use spell check,” you might be thinking.

But the truth is, you probably don’t use it effectively. If you’re relying on those zigzag underlines I mentioned, then you’re relying on a false confidence.

Those zigzags are the vision attention equivalent of the boy who cried wolf. Your documents are already covered in “look at me!” marks for funky names and words like “econference.” Naturally you ignore the real alarms along with the false ones.

To solve this problem, the first step is to get in the habit of running a spell check program that takes you through each potential typo, one by one. For emails, you can often set it to auto-check all outgoing messages. (Here’s how to do it in Outlook.)

The key is habit. When you hit spell check without even thinking, that’s when you’re set up for success. And think how happy you’ll be when you spell check a high-profile PowerPoint and notice that you’ve misspelled your own name? (Well, you’ll be happy after you fix it.)

Speaking of names, add yours to your custom dictionary. Add lots of stuff to the custom dictionary. The more words you add, the less false alarms will distract you.

And speaking even more of names, they fall into the category of important things that spell check can’t accomplish. Also in that category are numbers and dates. Before sending any email, giving any presentation or printing any document, always do a manual once-over of names, numbers and dates.

Got it? Good. Like Smokey the Bear has never said, “Only you can prevent embarrassing spelling errors!”